Martial Arts Gym Software, Built for BJJ and Combat Sports

What martial arts gym software needs to do

Good software runs the school so you can teach. Before you compare tools, hold each one against this checklist. If a platform makes you bolt on a second app for any of these, you'll pay for it twice — in money and in the seams where data goes to drift.

• Class scheduling and booking — a live timetable members book from, with capacity limits and waitlists so a packed no-gi class doesn't turn into a fire-code problem.
• Check-in and kiosk mode — a tablet at the door for self check-in, so every class builds an accurate attendance record without you calling roll.
• Attendance tracking — session history per student that feeds retention, promotion readiness, and your headcount trends.
• Recurring billing and drop-ins — Stripe-powered monthly memberships plus one-off drop-in charges, invoices, and a member-facing billing portal.
• Waivers and e-sign — securely e-signed waivers stored against each member instead of a clipboard binder behind the front desk.
• Member management — one profile per student: contact info, plan, attendance, rank, and household links for families on the mat.
• Retention and at-risk flags — early warning when a regular stops showing up, while there's still time to reach out.
• A branded website — a public site prospects actually find and book from, not a dead Facebook page.
• A mobile app members use — booking, check-in, and progress in their pocket, because that's where your students live.

What makes martial arts different from generic fitness software

Most gym software was built for treadmills and group fitness. It counts visits and charges cards. A martial arts school is a ranked, progression-based sport, and the tools that ignore that will fight you every promotion cycle.

Three differences matter most. First, rank. A member isn't just "active" — they're a blue belt eighteen months in, or a kid three stripes from their next belt. Software that can't hold rank can't tell you who's close. Second, promotion is earned by mat time, not calendar time. When attendance and rank live in the same system, readiness stops being a gut call and becomes something you can point to. Third, disciplines have their own shape: gi versus no-gi, striking versus grappling, kids versus adults, fundamentals versus competition. Your schedule, your check-in, and your class planning all need to respect that split instead of flattening everything into "class."

• Belt and rank tracking — current rank and progress per student, not a generic membership status.
• Attendance-driven promotions — mat time and rank in one place, so promotion readiness is evidence, not memory.
• Discipline-aware structure — gi/no-gi, striking/grappling, kids/adults handled as distinct programs, not one undifferentiated class list.
• Household and minors handling — families, guardians, and youth programs are the norm in martial arts, not an edge case.

Why an AI coaching and retention layer matters

The number that decides whether your school survives isn't sign-ups — it's how many students stay. Every martial arts gym owner knows the pattern: a member goes quiet for two weeks, then a month, then they're gone, and you find out when the card declines. By then it's a win-back problem, and win-backs are hard.

CombatScore watches attendance for you and flags members who are trending toward the door while you can still catch them with a text or a check-in on the mat. On top of that, per-student AI reports summarize strengths, weaknesses, and promotion readiness, and the AI class planner can seed a session from what your attending students actually need to work on. It supplements what you already see coaching — it doesn't replace your eyes. The point is simple: proactive retention beats reactive win-backs, and software should do the watching so you can do the teaching.

CombatScore capabilities at a glance

Here's the full stack in one list. Everything below is built in — no separate billing tool, no separate website builder, no separate waiver service to stitch together.

• Class scheduling + booking with capacity limits and waitlists
• Check-in and tablet kiosk mode for self check-in at the door
• Attendance tracking that feeds retention and promotion readiness
• Stripe recurring memberships, drop-in charges, invoices, and a member billing portal
• Belt and rank tracking with attendance-driven promotion readiness
• Waivers and e-sign stored per member
• Member and household management, including youth programs
• AI at-risk alerts and per-student AI progress reports
• AI class planner seeded from your members' common weaknesses
• A branded gym website at yourgym.combatscore.app with a drag-and-drop editor
• A mobile app members use to book, check in, and track progress
• Owner analytics — attendance trends, revenue KPIs, and headcount at a glance

Pricing overview

Gym plans are flat monthly tiers — no per-member surcharge that punishes you for growing, no setup fee. Each tier includes a generous member allowance, and you move up a tier as your school grows past it.

• Starter — $99/month: the essentials for a single school getting organized — class scheduling, check-in and kiosk, belt and rank tracking, and member management, with your branded website.
• Growth — $199/month: adds Stripe recurring billing, e-sign waivers, lead tracking, SMS, and automations as you take on students.
• Pro — $399/month: the full AI toolkit — at-risk retention alerts, per-student AI reports, and the AI class planner — plus owner analytics, for busy or multi-program academies.
• Enterprise — custom: for larger operations and multi-location needs; pricing is quoted to fit.
• The athlete app is free — your students never pay to book, check in, or track progress. The tiers above cover the gym-owner tools.

See it running on your own school

The fastest way to judge software is to watch it handle your schedule, your ranks, and your billing. Book a demo and we'll walk it end to end on a setup that looks like your gym — or skip ahead and start a free account to set your school up before you choose a plan. Either way, you'll know within the hour whether it fits the mats.