Run your gym
Gym management software to run your gym
A buyer's guide to what to look for, what to ask, and where CombatScore fits — plus flat pricing with no per-member fees.
Gym management software runs the daily operations of a gym: member management, class scheduling and booking, check-in, recurring billing and drop-ins, waivers, and a member app. The best choice fits your model. CombatScore is purpose-built for martial arts and a strong fit for combat and hybrid gyms, with plans from $99 a month.
Last updated 2026-08-15
What gym management software actually has to do
Strip away the branding and every gym platform is chasing the same handful of jobs. Score any tool against this checklist before you look at the price. If it can't cover the core, the discount doesn't matter — you'll just end up bolting on three other subscriptions to fill the gaps.
- Member management — one clean record per member with status, plan, contact info, and history
- Class scheduling and booking — a calendar members can actually reserve a spot on, not just read
- Check-in and a front-desk kiosk — fast attendance without a clipboard or a bottleneck at the door
- Recurring billing and drop-ins — cards on file, automatic renewals, and one-off passes in one place
- A member app members will actually open — schedule, bookings, and progress in their pocket
- A branded website — a public page that books trials, not just a logo and a phone number
- Retention and at-risk insight — a signal when someone is about to quietly disappear
- Reporting — attendance, revenue, and growth you can see at a glance
Questions to ask before you buy
Two tools can list the same features and cost wildly different amounts once you're a couple hundred members deep. These are the questions that separate a flat, predictable bill from a platform that quietly taxes your growth.
- Per-member fees or flat pricing? A per-head fee means your software bill climbs every time you sign a new member.
- Is there contract lock-in? Look for month-to-month, not an annual commitment you can't walk away from.
- Does it include a website, or is that another subscription stacked on top?
- Is there a real member app, or just a mobile-friendly login page dressed up as one?
- Can you export your data? Your member list and history are yours — confirm you can take them with you if you leave.
Where CombatScore fits (and where it doesn't)
CombatScore is martial-arts-first. It was built for gyms where belt rank, disciplines, and mats matter, and it's a strong fit for combat and hybrid facilities — Brazilian jiu-jitsu, Muay Thai, boxing, MMA, and functional-fitness / CrossFit-style or mats-plus-weights gyms. (A CrossFit affiliation is a separate, paid program; the software works regardless of whether you carry one.)
If you run a pure treadmill-and-machines fitness club with no classes or combat component, be honest with yourself and weigh CombatScore against tools built specifically for that model. It can still handle your members and billing, but the rank tracking and combat-native features won't earn their keep. Buy the platform that fits your floor.
See CombatScore in a live demo
Walk through scheduling, billing, check-in, waivers, and the branded website with someone from our team.
What makes CombatScore different
Most gym software stops at the front desk. It checks people in and charges their card. Two things set CombatScore apart.
First, the athlete app is free for every member, forever — and it's built to be opened between sessions, not just at the door. Engagement lives on your members' phones, where they track progress and book their next class, instead of dying inside an admin panel only you ever see.
Second, the AI retention layer on the Pro plan watches attendance patterns and flags members drifting toward the exit before they cancel. At-risk alerts, per-student AI reports, and an AI class planner are the kind of thing generic check-in software simply doesn't have. Attendance and billing keep the lights on. Retention is what actually grows a gym.
Pricing: flat, with no per-member surcharge
The member app is free forever — members never pay to book a class or track their progress. Gym plans are flat monthly pricing with no per-member surcharge, so signing your 150th member costs the same as your 15th. Ready to see it live? Book a demo or start free below.
- Starter — $99/mo: scheduling and booking, check-in and kiosk, member management, belt and rank tracking, and a branded website. Good for up to ~100 members.
- Growth — $199/mo: everything in Starter plus Stripe recurring billing and invoices, e-sign waivers, lead tracking and CRM, SMS, automations, and referrals. Up to ~200 members.
- Pro — $399/mo: everything in Growth plus the AI layer — at-risk retention alerts, per-student AI reports, and the AI class planner — with campaigns, a custom domain, and owner analytics.
- Enterprise — custom: for multi-location and larger operations.
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Questions
Gym management software to run your gym — FAQ
How much does gym management software cost?
It ranges widely. Many platforms charge a base fee plus a per-member surcharge, so your bill grows as you do. CombatScore uses flat pricing: gym plans start at $99 a month (Starter), $199 (Growth, which adds recurring billing and e-sign waivers), and $399 (Pro, which adds the AI retention layer), with custom Enterprise pricing. The member app is free.
Is there gym software with no per-member fees?
Yes. CombatScore charges a flat monthly rate per gym with no per-member surcharge — your 200th member costs the same as your 20th. The member-facing app is free for every athlete, forever. That keeps your software bill predictable instead of turning every new sign-up into a bigger invoice.
Do I need separate billing software?
Not if your platform includes it. CombatScore's Growth plan ($199/mo) has Stripe recurring billing, invoices, and drop-in payments built in, so memberships auto-renew and one-off passes are collected in the same place you manage members. Running a separate billing tool means reconciling two systems that don't talk to each other.
Is CombatScore good for a regular fitness gym?
It depends on your floor. CombatScore is a strong fit for combat and hybrid gyms — BJJ, Muay Thai, boxing, MMA, and functional-fitness / CrossFit-style or mats-plus-weights facilities. If you run a pure machines-and-treadmills club with no classes or combat component, it can still handle members and billing, but you should weigh it against software built specifically for that model.
Start running your gym on CombatScore
Set up your gym, explore every tool, and go live when you're ready. The athlete app is free; gym tools start at $99/mo.
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