Waivers

Waivers

A waiver is the gym's legal contract with each member: assumption of risk, limitation of liability, photo/video consent, etc. CombatScore handles signature collection, storage, and renewal — your job is making sure the language is right for your state.

Two paths to a waiver

Use the platform default. A general-purpose martial arts waiver covering assumption of risk, code of conduct, photo consent, and (for minors) guardian provisions. Reviewed by counsel against the most common state requirements. Good starting point if you don't have one.

Upload your own. PDF or text. Use this if your insurance carrier requires specific language or you have an existing waiver you trust.

Either way, the platform handles signature collection — no paper, no printing, no scanning.

State-review attestation

Required before any waiver collects signatures. Gym → Waivers → State review. You're attesting:

1. You've checked your state's requirements (California's CARLA, New York's gym waiver statute, etc.).
2. The waiver text meets those requirements as of today.
3. You'll re-attest if your state's law changes.

The attestation is a checkbox, but it's binding. If a court ever invalidates your waiver, the attestation is part of the record showing you actually thought about it.

We don't give legal advice. If you're unsure, run the waiver text past your insurance carrier or a local attorney.

Guardian flow for minors

Every athlete under 18 needs a guardian signature on the waiver. The flow:

1. The kid is invited (or added as a managed profile by the parent).
2. The parent gets an email with the waiver link.
3. The parent reads, optionally adds a note, and signs.
4. The kid is unlocked for class booking at your gym.

A yellow banner shows on the parent's Family dashboard for any kid enrolled without a signed waiver. You can also resend the link from Gym → Members → [Kid's parent] → Resend waiver.

Renewal cadence

Default: every 2 years from the original signature. You can configure shorter if your insurance requires it (annual is common).

When a waiver is about to expire, the member gets an email 30 days out, 7 days out, and on the day. After expiration they can still attend class but can't book new ones until they re-sign.

Where waivers live

Gym → Members → [Member] → Waivers tab. Every waiver shows its signed-at, expires-at, IP address at signing, and a downloadable PDF of the rendered document.

Settings → Waivers (athlete side) shows the same data from the athlete's view.

Retention

Signed waivers are kept for the legally required retention period in the gym's primary state of operation (typically 2-7 years). After that they're auto-archived but still accessible to the gym owner for an additional 3 years before final deletion.

Auditing

Coaches can see "is this athlete's waiver valid for tonight's class?" on the coach tonight view — green checkmark next to the name. Athletes without a valid waiver are flagged red.