Automatically send payments to QuickBooks with Zapier

Prefer not to export CSVs by hand? On the Pro plan, you can connect CombatScore to Zapier and automatically create a record in QuickBooks (or hundreds of other apps) every time your gym takes a payment.

This pushes new payments going forward. For history, use the CSV export.

What you'll need

• A CombatScore gym on the Pro plan (required for API keys).
• A Zapier account.
• A QuickBooks Online account connected to Zapier.

1. Create an API key

In CombatScore, open your gym's API keys settings and create a key. Copy it somewhere safe — you'll paste it into Zapier, and you won't be able to see it again. Treat it like a password; you can revoke it anytime.

2. Build the Zap

1. In Zapier, create a new Zap.
2. Trigger: connect CombatScore using your API key and choose the New Payment trigger. (Zapier will poll your gym for new payments.)
3. Action: choose QuickBooks Online → e.g. Create Sales Receipt (or Create Customer first if you want customer records).
4. Map the fields — payment amount, date, and customer — from the trigger to QuickBooks.
5. Test the Zap, then turn it on.

Tips

• Start with one Zap (payments → sales receipts) before adding more.
• Keep your API key secret; revoke and recreate it if it's ever exposed.
• Mismatched totals? Reconcile against the CSV export or your Profit & Loss, which are the source of truth.

Not on Pro yet?

The CSV export is available to every gym owner and covers most accountants' needs — start there.