Gym Owners
When you open a tournament to the public, you're the event organizer and merchant of record. Here's what CombatScore handles, what you're responsible for, and how the event waiver + liability acknowledgment work.
Running a tournament that's open to non-members — visitors from other gyms, walk-ups, minors — is different from an in-house smoker. CombatScore gives you the software to register competitors, run brackets, take entry fees, and publish results. You are the event organizer and the merchant of record. The event, the venue, and the people on your mats are your responsibility.
This article explains the split, and the two safeguards we build into the flow.
Your gym's member waiver only covers your members. A visiting competitor with no membership hasn't signed anything with you — so for a public event you should require an event-specific waiver that everyone signs at registration.
Turn it on from the tournament's Event waiver settings:
Once required, every registrant — member or not — must type their full name to sign before their entry completes. For a minor, a parent or guardian signs. We store when they signed and a fingerprint of the exact text they agreed to, so you have an audit trail.
The template we provide is a starting point, not legal advice. Review your waiver language with an attorney for your state and venue before your event.
When you open registration to the public, we ask you to confirm — once — that you are the event organizer and are responsible for insurance, permits, and liability for the event. You can't open registration until you acknowledge it. CombatScore is the software and payment tooling; it is not the event host.
Most gym general-liability policies do not automatically cover a competition you host, especially with outside competitors and spectators. Before you run a public event, confirm with your insurer that hosted competitions are covered, or get a special-event rider / one-day event policy. This is the single most important box to check.
Entry fees are charged to your connected Stripe account, and refunds are at your discretion as the merchant of record. Publish your withdrawal/refund terms to competitors up front and honor them.
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Last updated Sep 12, 2026