Coach background checks

Coaches who work with minors need a current background check. CombatScore tracks the status — it doesn't run the check itself. You pick a provider (state requirements vary) and submit the result.

Who needs one

Every coach at a gym that accepts members under 18.
Every owner / co-owner who teaches classes with minors present.
Every gym manager with manage_members or take_attendance for minor classes.

If you only run adult classes, this is optional but recommended.

What we require

Identity verification (the coach is who they say they are).
Criminal records check (state + federal, where available).
Sex offender registry check (50-state).
Issued by an accredited provider.

We don't care which provider — Sterling, Checkr, IntelliCorp, your state's CHRI portal, whatever. We accept the result document.

Submitting a check

Gym → Staff → [Coach] → Background check → Upload.

Upload the completed report (PDF).
Enter the issued date and expiration (typically 1 year out).
Optionally tag which clearance level (e.g. "youth programs in California").
Save.

The coach's profile shows a green checkmark next to their name on the public site and the coach roster.

Visibility

Gym owner / co-owner — sees full background-check status and renewal dates.
The coach themselves — sees their own status and renewal date.
Parents — see "Background check current" / "Renewal due" on the coach's public profile.
Other athletes — same as parents (high-level current/not-current).

The actual report PDF is private — only the owner, the coach, and (if legally compelled) authorities can see it.

Renewal

CombatScore notifies the coach and owner:

60 days before expiration.
30 days before expiration.
7 days before expiration.
On the expiration day.

Expired checks flag the coach in Gym → Staff with a red warning. Coaches with expired checks can still log in but cannot be assigned to classes with minors.

What if a coach's check fails?

That's between you (the owner) and the coach. CombatScore doesn't make hiring decisions — we just track whether a current check is on file. You can revoke the coach's role from Gym → Staff like any other separation.

Cost

Varies by provider, $25-$80 typically. Some states' CHRI portals are subsidized; check your state's recreational youth-org guidelines.

Why annual?

Industry norm for youth-serving orgs. Some insurance carriers and state laws require more frequent (some require less); we default to annual and let you configure shorter if needed.